How to invoice Aibel

The information on this page describes how suppliers can send invoices electronically to:

• Aibel AS, Organisation number NO 984 735 227

For invoicing details to Aibel Ltd (Thailand), Aibel Pte Ltd (Singapore) and Aibel Seatrium Consortium, please contact your local Aibel contact person.

Aibel invoice reference & format requirements
Please note that invoices containing incorrect information cannot be processed and will be rejected.

Note! Only one (1) of the xml fields for invoice reference at header level should contain data in the xml file, so be sure to use the correct xml field for the appropriate reference to ensure that the invoice is imported correctly to Aibel systems.


Invoice (MM) with reference to Aibel PO or Central Payment Certificate on PO:

• Aibel Purchase Order (PO) number - ten (10) digits starting with 45xxxxxxxx or 44xxxxxxxx
  
• ZCAT7 - Central payment certificate for the hired-in on Purchase Order. *
  Note. Do not mark these invoices at header level with the actual Aibel PO number for the hired-ins.
  
  UBL/EHF xml field PO and ZCAT7 reference:
  Invoice/cac:OrderReference/cbc:ID

Invoice (FI) with reference to Aibel Project/WBS, Cost Center or non-PO Central Payment Certificate:

• Project number/ WBS - Aibel SAP project number / WBS six (6) digits “XXXXXX”
• Cost Center: Aibel SAP Cost Center seven (7) digits “XXXXXXX”
• ZM - Central payment certificate for the hired-in non-PO. *

*Additional cost for all hired-ins, both ZM and ZCAT7 payment certificate.
Must be marked with: Project no. (WBS) or Cost Center

UBL/EHF xml field Project/WBS/CostCenter/ZM reference:
Invoice/cbc:BuyerReference

How to send an electronic invoice to Aibel?
It is not necessary to enter into a formal agreement to be able to send electronic invoices to Aibel. The supplier can use their own system or simple invoice portals to be able to send electronic invoices.

• Suppliers with a Norwegian organisation number are required to submit invoices in the EHF, E2B or PEPPOL BIS format to Aibel AS.
• Suppliers without a Norwegian organisation number (incl. LTD. and NUF) are also required to send their invoices electronically to Aibel AS. Aibel encourage foreign suppliers to use the format PEPPOL BIS (Pan-European Public Procurement On-Line Business Interoperability Specifications), but if this is not possible, suppliers outside Norway can send their invoices as PDF attachment by mail as described at the end of this page.

Invoicing address:

Aibel AS
Central Invoice Dept.
P.O.Box 300, Forus
4068 Stavanger
Norway

PEPPOL ID: 0192: 984735227

EHF: NO984735227 (Norwegian suppliers)

Access point: Pagero

Please contact your service provider, access point or local Peppol Authorities for further support and information.

Information about EHF/ PEPPOL BIS Anskaffelser.no

Alternative electronic invoicing to Aibel AS

• In the event that it is not possible to use PEPPOL BIS, suppliers outside Norway can send their invoices as PDF attachment by mail to: readsoft.invoices@aibel.com
  
  
• Valid invoice attachment format
  • One (1) multipage PDF (readable w/o password etc.) per invoice that includes all supporting documentation attached in the same multipage PDF file as the invoice.
  • Total size of the PDF should not exceed 25 MB
  • All pages in the multipage PDF must be in A4 size and portrait layout to avoid errors in the automatic interpretation and verification in Aibel systems.

• Messages/info written in the email subject line or email body will not be read or handled as the import is fully automated.

• Invoices that have attachments that are links to other files, compressed/zipped or password protected will not be handled.